Terms and Privacy

The Information We Collect
Members and guests knowingly provide specific personal information during event registration. The information typically includes: your name, address, e-mail address, telephone number, and payment information.  Access to Members Only resources requires members to register by providing limited information.  We may also collect certain non-personal information including the type of browser you are using, the type of operating system you are using, and the domain name of your Internet service provider.

How We Use the Information
We use the information you provide about yourself and your institution to respond to your inquiries, to notify you of any changes or cancellations of ASOPRS conferences, and to provide Society news and services. If you wish to be removed from our mailing list at any, time please contact [email protected].

ASOPRS makes member contact information available to all members by request and it is available to ASOPRS' staff. Member contact information can also be accessed through directories. We also make minimal conference registration information available to our event sponsors; however, you are given the opportunity to “opt out” during registration. 

The non-personal information gathered may be used to improve the design and content of our site and in aggregate to analyze site usage. We may disclose personal information in response to legal process (e.g., in response to a court order or subpoena). We also may disclose such information in response to a law enforcement agency’s request.

Finally, we may disclose personal information in response to a charge-back inquiry from our merchant bank about your payment for goods and/or services. We will not sell or transfer personally identifiable information provided to us to parties outside our association, except as described above.

Online Transactions
ASOPRS uses encryption technology to safeguard your credit card data used in electronic commerce transactions and all transactions occur over secure SSL connections. You have the option as a member to store your credit card information securely, encrypted to auto renew your dues. Your credit card data is not stored or saved by the website if you choose to save a credit card for future use. When you enter the credit card information on the form to be stored, it is passed directly to Authorize.net payment gateway and then it is stored. Authorize.net's CIM service allows for key credit card data to be tokenized and stored on Authorize.net's secure servers. Only reference data is stored on our website.

To help us protect your privacy, you should maintain the secrecy of the logon ID and password you may have set up in connection with your participation in any ASOPRS events.

Cancellations
The cancellation policy for ASOPRS’ meetings can be found in the registration brochure and on the online registration module when registering.

Member dues are non-refundable.

Cookies
To enhance your experience with our site, many of our web pages use “cookies” and member IDs. Cookies, by themselves, do not tell us your e-mail address or other personal information unless you choose to provide this information to us. However, once you choose to furnish our site with personally identifiable information, this information may be linked to the data stored in the cookie.

Our site may contain links to other sites whose information practices may be different from ours. Visitors should consult the other sites’ privacy notices, as we have no control over information that is submitted to, or collected by, these third parties.

Copyright
Unless otherwise stated in these Terms or on the Site, ASOPRS is the owner of all copyright and database rights. You may not publish, distribute, extract, reuse or reproduce any such content in any material form (including photocopying or storing it in any medium by electronic means) other than in accordance with these Terms.

Waiver
The failure of ASOPRS and our software vendor to enforce any right or provision in these Terms will not constitute a waiver of such right or provision unless acknowledged and agreed to by ASOPRS and our provider in writing.

How We Update This Privacy Policy
We reserve the right to change or supplement this privacy policy at any time. Any changes to this privacy policy will be posted to this website. Any changes will become effective upon posting. We urge you to monitor this website to stay abreast of any changes. By using the services provided on this site and thereby accepting the terms and conditions of this privacy policy, you agree to receive privacy notices at this website and to review this privacy policy from time to time in order to stay informed of any changes that may occur.

How to Contact Us
If you have any questions or concerns about our privacy and security policy for this site, please contact us directly at [email protected].